Sample: Account for Decedent's Estate (Va. CC-1680 style) for the Estate of Eleanor M. Doe

Everything about this estate is made up except the format. Every figure below is produced by the ledger from ordinary entries (a house sold at a gain, dividends, the funeral bill, distributions to the two beneficiaries), and it balances to the penny. Yours would look like this, with your numbers.

Estate of Eleanor M. Doe

ACCOUNT FOR DECEDENT’S ESTATE

Court File No.
COMMONWEALTH OF VIRGINIAVA. CODE §§ 64.2-1206, 64.2-1308Circuit Court of

Estate of Eleanor M. Doe, Deceased

Date of decedent’s death November 14, 2025

Type of Fiduciary: Executor Administrator of intestate Administrator, c.t.a. Curator

Mark whichever applies.

Name of fiduciary Daniel R. Doe   Day telephone

Mailing address

Name of other fiduciary   Day telephone

Mailing address

This is account number one two three

Is this a final account? yes no.

Mark one. This draft covers the administration to date. When distribution is complete it is the final account. The Commissioner of Accounts states, settles, and reports it to the circuit court; the report stands confirmed if no one files exceptions within 15 days, and the circuit court examines and resolves any timely exceptions instead (Va. Code §§ 64.2-1304, 64.2-1312, 64.2-1212).

From December 9, 2025 (date of qualification* or end of last account) to August 31, 2026 (end of this account)

*First account must also include income/disbursement activity from date of death.

NOT the court form; modeled on CC-1680 (Rev. 07/18), Va. Code §§ 64.2-1206, 64.2-1304, 64.2-1308

ACCOUNT SUMMARY

1. Beginning Assets (from Parts 1 and 3 of the inventory or from the prior account)$731,360.61
2. Receipts (attach itemized list)$1,697.57
3. Gains on Asset Sales (attach itemized list)$17,500.00
4. Adjustments (attach itemized list)$2,150.00
5. Total of 1, 2, 3 and 4 (must equal Total in Line 10)$752,708.18
6. Disbursements for Debts & Expenses (attach itemized list)$32,801.87
7. Losses on Asset Sales (attach itemized list)$0.00
8. Distributions to Beneficiaries (attach itemized list)$137,800.00
9. Assets on Hand (attach itemized list)$582,106.31
10. Total of 6, 7, 8, and 9 (must equal Total in Line 5)$752,708.18
Market Value of Assets on Hand$582,106.31

Line 1 leaves out Part 4 of the inventory (the decedent’s other Virginia real estate). Such real estate enters the account only once it is sold or distributed; until then it stays off this account entirely, the same way it stays out of the inventory’s own estate for bond total. This draft prints every Virginia real-property asset in Part 4 until it is sold or handed over, even when the will grants a power of sale; confirm the power of sale with your attorney before relying on that placement.

Certification

1. I (We) certify that this is a true and accurate accounting of the assets of this estate for the period described, and if this is a final account, that to the best of my (our) knowledge all taxes have been paid or provided for.

2. I (we) also certify and affirm that (choose one):

A. On or before the date of filing this Account with the Commissioner of Accounts, I(we) sent a copy of it by first class mail to every person entitled to a copy, pursuant to Virginia Code Section 64.2-1303, who made a written request therefor. The names and addresses of the persons to whom copies were sent and the dates they were mailed are shown on Page 2.

or

B. No person entitled to a copy of this Account pursuant to Virginia Code Section 64.2-1303 made a written request therefor.

The form’s Page 2 is the Certificate of Mailing. On this print it is the last page, after the itemized schedules.

Daniel R. Doe
Fiduciary’s Signature
Date: ____________

Line 2, Receipts

DateDescriptionAmount
Jan 31, 2026Quarterly dividend$412.55
Feb 20, 2026Refund of unused homeowner's insurance premium$340.00
Mar 31, 2026Savings interest$63.12
Apr 30, 2026Quarterly dividend$398.20
Jun 30, 2026Savings interest$61.80
Jul 31, 2026Quarterly dividend$421.90
Total$1,697.57

Line 3, Gains on Asset Sales

DateDescriptionAmount
Apr 22, 2026Proceeds from sale of 214 Maple Street, house and lot: $427,500.00 less carrying value of $410,000.00$17,500.00
Total$17,500.00

Line 4, Adjustments

DateDescriptionAmount
Feb 10, 2026Property found after the inventory: Coin collection found in decedent's safe deposit box$2,150.00
Total$2,150.00

Line 6, Disbursements for Debts & Expenses

DateDescriptionAmount
Nov 22, 2025Riverside Funeral Home$8,940.00
Nov 23, 2025Obituary notice$312.00
Dec 1, 2025Final medical bill$1,208.40
Dec 5, 2025Utilities$210.00
Dec 9, 2025Filing fee for letters testamentary$128.57
Dec 15, 2025Attorney fee for estate administration$2,400.00
Dec 20, 2025Real property appraisal$450.00
Jan 5, 2026Homeowner's insurance$1,140.00
Jan 5, 2026Utilities$235.00
Jan 10, 2026Credit card payoff$2,214.90
Jan 15, 2026Filing fee for the inventory$95.00
Jan 20, 2026Lawn care and snow removal$620.00
Feb 1, 2026Property tax$3,860.00
Feb 5, 2026Utilities$248.00
Mar 5, 2026Utilities$260.00
Apr 15, 2026Federal fiduciary income tax (Form 1041)$1,080.00
Jul 15, 2026Executor commission$9,400.00
Total$32,801.87

Line 7, Losses on Asset Sales

DateDescriptionAmount
Nothing recorded.
Total$0.00

Line 8, Distributions to Beneficiaries

DateDescriptionAmount
May 2, 20262021 Subaru Outback distributed in kind to Michael Doe$17,800.00
Jun 15, 2026Distribution to Sarah Doe$60,000.00
Jun 15, 2026Distribution to Michael Doe$60,000.00
Total$137,800.00

Line 9, Assets on Hand

DescriptionValue
Brokerage account, Vanguard$186,320.44
Household furnishings and personal effects$6,500.00
Coin collection found in decedent's safe deposit box$2,150.00
Cash and estate bank accounts (per ledger)$387,135.87
Total$582,106.31

Certificate of Mailing

I, the undersigned, do hereby certify that I have mailed a copy of the foregoing ACCOUNT FOR DECEDENT’S ESTATE to the following individuals on this the day of , 20.

EXECUTOR/ADMINISTRATOR
EXECUTOR/ADMINISTRATOR
EXECUTOR/ADMINISTRATOR
Name of RecipientAddressCity, State, ZIP

Add pages as necessary.

Prepared with ExecutorLedger. This document follows the general style of the named format; it is not a court form and ExecutorLedger does not provide legal advice. Review with your attorney before signing, circulating, or filing.

See the Virginia estate accounting guide for the rules behind this format.

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