Sample: Inventory and Accounting (NMRA Form 4B-601/4B-602) for the Estate of Eleanor M. Doe

Everything about this estate is made up except the format. Every figure below is produced by the ledger from ordinary entries (a house sold at a gain, dividends, the funeral bill, two distributions), and it balances to the penny. Yours would look like this, with your numbers.

Estate of Eleanor M. Doe
STATE OF NEW MEXICOIN THE PROBATE COURT COUNTY
IN THE MATTER OF THE ESTATE OF Eleanor M. Doe, DECEASED.No.

ACCOUNTING

4B-602 NMRA, for use with Rules 1B-304, 1B-306 and 1B-501 NMRA

I, the personal representative of the estate of the decedent, have prepared an accounting of the administration of the estate of the decedent.

I am sending a copy of this document to the distributees whose interests are affected by this accounting. The accounting is as follows:

Cash and Other Assets in the Estate

A. Items from Inventory (not sold)

ItemValue
Checking account, First National Bank$18,240.17
Savings account, First National Bank$42,500.00
Brokerage account, Vanguard$186,320.44
2021 Subaru Outback$17,800.00
Household furnishings and personal effects$6,500.00
Total, Items from Inventory$271,360.61

B. Items Received Since the Making of Inventory (not sold)

ItemValue
Coin collection found in decedent's safe deposit box$2,150.00
Total, Items Received Since the Making of Inventory$2,150.00

C. Items Sold

ItemSales PriceSales ExpenseNet Amount Received
Life insurance policy payable to the estate$50,000.00________$50,000.00
214 Maple Street, house and lot$427,500.00________$427,500.00
Total, Net Amount Received$477,500.00

The record carries no selling expense, so that column is left for the preparer to fill and the Net Amount Received equals the Sales Price above. The form never compares a sale to what the item was carried at, so no gain and no loss appears anywhere on this document.

D. Income Received

DateDescriptionAmount
Jan 31, 2026Quarterly dividend$412.55
Feb 20, 2026Refund of unused homeowner's insurance premium$340.00
Mar 31, 2026Savings interest$63.12
Apr 30, 2026Quarterly dividend$398.20
Jun 30, 2026Savings interest$61.80
Jul 31, 2026Quarterly dividend$421.90
Total, Income Received$1,697.57

TOTAL OF CASH AND OTHER ASSETS: $752,708.18

Payments and Distributions

A. Payments to Creditors and for Expenses of Administration

DateDescriptionAmount Paid
Nov 22, 2025Riverside Funeral Home$8,940.00
Nov 23, 2025Obituary notice$312.00
Dec 1, 2025Final medical bill$1,208.40
Dec 5, 2025Utilities$210.00
Dec 9, 2025Filing fee for letters testamentary$128.57
Dec 15, 2025Attorney fee for estate administration$2,400.00
Dec 20, 2025Real property appraisal$450.00
Jan 5, 2026Homeowner's insurance$1,140.00
Jan 5, 2026Utilities$235.00
Jan 10, 2026Credit card payoff$2,214.90
Jan 15, 2026Filing fee for the inventory$95.00
Jan 20, 2026Lawn care and snow removal$620.00
Feb 1, 2026Property tax$3,860.00
Feb 5, 2026Utilities$248.00
Mar 5, 2026Utilities$260.00
Apr 15, 2026Federal fiduciary income tax (Form 1041)$1,080.00
Jul 15, 2026Executor commission$9,400.00
Total, Payments to Creditors and for Expenses of Administration$32,801.87

B. Distributions to Devisees or Heirs

Devisee or HeirItemValue of Distribution
Michael Doe2021 Subaru Outback, distributed in kind$17,800.00
Sarah DoeDistribution$60,000.00
Michael DoeDistribution$60,000.00
Total, Distributions to Devisees or Heirs$137,800.00

TOTAL OF PAYMENTS AND DISTRIBUTIONS: $170,601.87

Total of Cash and Other Assets should equal Total of Payments and Distributions.

Total of Cash and Other Assets and Total of Payments and Distributions differ by $582,106.31. That difference is what the estate still holds. The form’s own identity between the two totals is met once everything has been paid out or distributed.

Signature

Daniel R. Doe
Signature of personal representative

Printed name:

Date:

Street address:

City, state, and ZIP code:

Telephone number (optional):

Email address (optional):

Notes

  • This accounting carries no oath. It is not a verified document. The next step is the closing statement, Form 4B-701 (or 4B-702 for a small estate), which may be filed no earlier than six months after appointment (NMSA 45-3-1003(A)). That closing statement is the only one of these documents that is verified. ExecutorLedger does not produce it.
  • New Mexico sets no percentage schedule for compensation, for the personal representative or for the attorney (NMSA 45-3-719’s schedule was repealed in 1995). What is reasonable is the court’s to decide. Any compensation the estate has paid appears above among the payments to creditors and for expenses of administration, with no percentage computed here.
Prepared with ExecutorLedger. This document follows the general style of the named format; it is not a court form and ExecutorLedger does not provide legal advice. Review with your attorney before signing, circulating, or filing. Estate of Eleanor M. Doe: Accounting, 4B-602 NMRA. Page ________ of ________.

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