Sample: Settlement (Mo. circuit probate style) for the Estate of Eleanor M. Doe

Everything about this estate is made up except the format. Every figure below is produced by the ledger from ordinary entries (a house sold at a gain, dividends, the funeral bill, two distributions), and it balances to the penny. Yours would look like this, with your numbers.

Estate of Eleanor M. Doe
IN THE PROBATE DIVISION OF THE CIRCUIT COURT OF COUNTY, MISSOURI
IN THE ESTATE OF Eleanor M. Doe, DeceasedESTATE NUMBER

SETTLEMENT

(Annual)   ✓ (Final)

NOT the court form. Missouri prescribes no statewide form for either the Inventory or the Settlement (RSMo §§473.233, 473.237, 473.543, 473.840); each circuit’s probate division publishes its own. This print follows the shape shared by Jackson County, St. Louis County, and St. Louis City’s own templates. Confirm what your own circuit expects.

Following is a settlement of the accounts of the undersigned Personal Representative for the period commencing on November 14, 2025 and ending on August 31, 2026.

Beginning Balance

BALANCE OF PERSONAL PROPERTY ONLY PER INVENTORY OR LAST SETTLEMENT: $321,360.61

The beginning balance on a first settlement must coincide exactly with the inventory’s own personal property total (Jackson County Probate Procedures Manual §22.160).

Ledger

DateVoucher No.Details of TransactionReceiptsDisbursements
Nov 22, 2025________Riverside Funeral Home$8,940.00
Nov 23, 2025________Obituary notice$312.00
Dec 1, 2025________Final medical bill$1,208.40
Dec 5, 2025________Utilities$210.00
Dec 9, 2025________Filing fee for letters testamentary$128.57
Dec 15, 2025________Attorney fee for estate administration$2,400.00
Dec 20, 2025________Real property appraisal$450.00
Jan 5, 2026________Homeowner's insurance$1,140.00
Jan 5, 2026________Utilities$235.00
Jan 10, 2026________Credit card payoff$2,214.90
Jan 15, 2026________Proceeds of sale: Life insurance policy payable to the estate$50,000.00
Jan 15, 2026________Credit Inventory Item, Life insurance policy payable to the estate$50,000.00
Jan 15, 2026________Filing fee for the inventory$95.00
Jan 20, 2026________Lawn care and snow removal$620.00
Jan 31, 2026________Quarterly dividend$412.55
Feb 1, 2026________Property tax$3,860.00
Feb 5, 2026________Utilities$248.00
Feb 10, 2026________Property found after the inventory: Coin collection found in decedent's safe deposit box$2,150.00
Feb 20, 2026________Refund of unused homeowner's insurance premium$340.00
Mar 5, 2026________Utilities$260.00
Mar 31, 2026________Savings interest$63.12
Apr 15, 2026________Federal fiduciary income tax (Form 1041)$1,080.00
Apr 22, 2026________Proceeds of sale: 214 Maple Street, house and lot$427,500.00
Apr 30, 2026________Quarterly dividend$398.20
May 2, 2026________2021 Subaru Outback distributed in kind to Michael Doe
Jun 15, 2026________Distribution to Sarah Doe$60,000.00
Jun 15, 2026________Distribution to Michael Doe$60,000.00
Jun 30, 2026________Savings interest$61.80
Jul 15, 2026________Executor commission$9,400.00
Jul 31, 2026________Quarterly dividend$421.90
TOTALS$481,347.57$202,801.87

ENDING BALANCE: $599,906.31

Recapitulation

The Above Balance Consists of the Following:

CategoryAmount
1. Furniture, household goods, wearing apparel$8,650.00
2. Corporation stocks$186,320.44
3. Mortgages, bonds, notes$ ________
4. Cash, Bank and Savings and Loan Accounts, Insurance Policies$387,135.87
5. All other personal property (no real estate)$0.00
TOTAL$582,106.31

NOTE: If any category does not remain exactly as inventoried, but is changed by any transaction reported herein, such category must be itemized on an attached schedule (i.e., bank accounts, corporate stocks sold, distributed or received by stock split, etc.)

The Recapitulation’s own total and the Ending Balance above disagree by $17,800.00. An in-kind distribution posts no figure of its own to the ledger (PPM §24.30.3), so it is a common, and often correct, cause; a sale matched to the wrong asset, or a beginning balance that does not tie, are the other usual causes. Resolve the record before transcribing.

Oath

The personal representative(s) of this estate state(s) that the foregoing is made under oath or affirmation and its representations are true and correct to the best of Daniel R. Doe’s knowledge and belief, subject to the penalties of making a false affidavit or declaration.

Daniel R. Doe
Personal Representative

STATE OF  )
           ) ss
COUNTY OF )

Subscribed and sworn to before me on .

Commission expires:

Notary Public

Clay County’s own Statement of Account (Form 606 D I) is instead sworn “under oath” by signature alone, with no notary block at all. Confirm which your own circuit expects.

Prepared with ExecutorLedger. This document follows the general style of the named format; it is not a court form and ExecutorLedger does not provide legal advice. Review with your attorney before signing, circulating, or filing.

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