Sample: Account (Cook County R. 12.13 style) for the Estate of Eleanor M. Doe

Everything about this estate is made up except the format. Every figure below is produced by the ledger from ordinary entries (a house sold at a gain, dividends, the funeral bill, two distributions), and it balances to the penny. Yours would look like this, with your numbers.

Estate of Eleanor M. Doe

IN THE CIRCUIT COURT OF COOK COUNTY, ILLINOISCOUNTY DEPARTMENT, PROBATE DIVISION

Estate of Eleanor M. DoeDeceasedCase No. ________

ACCOUNT OF THE REPRESENTATIVE

NOT a court form; Cook County prescribes none. Modeled on the five sections of Cir. Ct. Cook Co. R. 12.13 and the layout Cook County practitioners use.

Other Illinois counties prescribe their own forms; this follows Cook County’s.

For the period from Nov 14, 2025 to Aug 31, 2026

1. Receipts

Item 4: 214 Maple Street, house and lot

Date	Description	Amount
Apr 22, 2026	4A. Proceeds of sale: Sale of 214 Maple Street	$427,500.00
Subtotal		$427,500.00

Item 6: Life insurance policy payable to the estate

Date	Description	Amount
Jan 15, 2026	6A. Proceeds of sale: Life insurance proceeds received	$50,000.00
Subtotal		$50,000.00

Item 8: Coin collection found in decedent's safe deposit box

Date	Description	Amount
Feb 10, 2026	8. Property received	$2,150.00
Subtotal		$2,150.00

Receipts not attributed to a numbered asset

Date	Description	Amount
Jan 31, 2026	Quarterly dividend	$412.55
Feb 20, 2026	Refund of unused homeowner's insurance premium	$340.00
Mar 31, 2026	Savings interest	$63.12
Apr 30, 2026	Quarterly dividend	$398.20
Jun 30, 2026	Savings interest	$61.80
Jul 31, 2026	Quarterly dividend	$421.90
Subtotal		$1,697.57

The representative may move each receipt above under its own asset item number.

Total receipts: $481,347.57

2. Disbursements

Administration Expenses

Date	Description	Amount
Dec 5, 2025	4. Utilities	$210.00
Dec 9, 2025	5. Filing fee for letters testamentary	$128.57
Dec 15, 2025	6. Attorney fee for estate administration	$2,400.00
Dec 20, 2025	7. Real property appraisal	$450.00
Jan 5, 2026	8. Homeowner's insurance	$1,140.00
Jan 5, 2026	9. Utilities	$235.00
Jan 15, 2026	11. Filing fee for the inventory	$95.00
Jan 20, 2026	12. Lawn care and snow removal	$620.00
Feb 5, 2026	14. Utilities	$248.00
Mar 5, 2026	15. Utilities	$260.00
Subtotal		$5,786.57

Taxes

Date	Description	Amount
Feb 1, 2026	13. Property tax	$3,860.00
Apr 15, 2026	16. Federal fiduciary income tax (Form 1041)	$1,080.00
Subtotal		$4,940.00

Fees

Date	Voucher No.	Description	Amount
Jul 15, 2026		17. Executor commission	$9,400.00
Subtotal			$9,400.00

Attorney fees the ledger recorded as administration expenses stay there unless the representative moves them.

Investment Purchases

Date	Voucher No.	Description	Amount
			$ ________
Subtotal			$ ________

None recorded. The ledger records purchases of investments as changes in the assets, not as disbursements.

Other Disbursements

Date	Description	Amount
Nov 22, 2025	1. Riverside Funeral Home	$8,940.00
Nov 23, 2025	2. Obituary notice	$312.00
Dec 1, 2025	3. Final medical bill	$1,208.40
Jan 10, 2026	10. Credit card payoff	$2,214.90
Subtotal		$12,675.30

Total disbursements: $32,801.87

3. Distributions

Date	Distributee	Description	Amount
May 2, 2026	Michael Doe	2021 Subaru Outback, in kind, at inventory value	$17,800.00
Jun 15, 2026	Sarah Doe		$60,000.00
Jun 15, 2026	Michael Doe		$60,000.00
Cash			$120,000.00
In kind			$17,800.00
Total			$137,800.00

4. Recapitulation

Cash on Hand at Inventory	$60,740.17
Plus Receipts	$481,347.57
Less property received in kind, not cash	$2,150.00
Less Disbursements	$32,801.87
Less Distributions in cash	$120,000.00
Cash on Hand at Final Account	$387,135.87

This layout follows the recapitulation Cook County practitioners use. Rule 12.13 names no Changes in Value or Adjustments line, and the app records neither. An in-kind distribution is recorded in Distributions above; once given out, the asset no longer appears in Assets On Hand.

5. Assets On Hand at the end of the period of the account

No.	Description	Value
3.	Brokerage account, Vanguard	$186,320.44
7.	Household furnishings and personal effects	$6,500.00
8.	Coin collection found in decedent's safe deposit box	$2,150.00
9.	Cash and estate bank accounts (per ledger) (replaces inventory items 1, 2)	$387,135.87
Total		$582,106.31

Rule 12.13(a)(vi): “The account shall include a numbered list of the assets on hand at the end of the period of the account and shall show the market value of each marketable security and the estimated value of each other income producing asset. If an asset listed is being assigned a number different from that used in the ‘Receipts’ section, a cross reference to the latter number shall be included.”

Filed with the account

The attorney or representative certifies on CCP 0383 that vouchers for every disbursement listed above are in the possession of the representative or the attorney (Rule 12.13(b)(ii)).

A receipt for each distribution listed above accompanies the account (CCP 0379).

Notice of the hearing, with a copy of the account, goes to each person entitled to notice at least 10 days before the hearing (Rule 12.13(a)(vii), CCP 0378A).

Pending litigation to which the estate is a party (Rule 12.13(a)(iv)): ________.

This draft covers the administration to date. When distribution is complete it is the final account, approved at the hearing under 755 ILCS 5/24-2 in supervised administration; an independent representative instead mails the accounting to interested persons and files the verified final report under 755 ILCS 5/28-11.

Attorney

Atty. No.:

Atty Name:

Atty. for:

Address:

City: State:

Zip:

Telephone:

Primary Email:

Daniel R. Doe

Representative

Attorney

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